Last-minute birthday panic?
You’re not alone. In a fast-paced city like Mumbai, where parents juggle school runs, office calls, and life itself, planning a kid’s birthday party often ends up on the back burner, until the clock starts ticking.
But here’s the good news:
It’s absolutely possible to plan a magical, Instagram-worthy birthday in under 10 days, if you know what to prioritize and how to get it done efficiently.
This blog shares FunQro’s tried-and-tested “Under-10-Days Birthday Checklist” that we’ve used for hundreds of events across Mumbai and Navi Mumbai.
Step 1: Lock in Your Guest List & Budget (Day 1)
Before diving into themes and vendors, take 30 minutes to lock down the basics:
✅ Guest list, Kids + Adults (with room for 10% RSVPs)
✅ Budget range, ₹10K, ₹25K, ₹50K, ₹1L+
✅ Type of party, Home-based, banquet, garden, play zone
✅ Preferred date + time slot (check holidays, exams, or festivals)
FunQro Quick Win: We offer party planning packages starting from ₹12,999 with full decor, invites, and coordination.
Step 2: Finalize a Theme Your Child Will Love (Day 2)
Don’t overthink it. Pick a theme that:
- Your child is obsessed with (current cartoon, favorite color, animal, or sport)
- Is age-appropriate
- Has available decor props in the market
Trending 2025 Themes:
- Paw Patrol Jungle Adventure
- Disney Princess Garden
- Space Galaxy Fun
- Football Stadium Vibe
- Rainbow Art Studio (great for home parties)
Need more inspo? Check out our blog on Birthday Decor Trends 2025 for what’s hot in Mumbai this year.
Step 3: Book Your Decor Partner (Day 3)
By Day 3, lock your event stylist / planner / decorator. Most good decorators need at least 3-4 days to prepare props, backdrops, name boards, balloon clusters, etc.
With FunQro, you get:
✅ Theme styling
✅ Balloon setup
✅ Photo corner
✅ Cake table décor
✅ Name signage + age indicator
✅ Add-ons: Return gifts, invites, photographers
Book via WhatsApp in 2 mins. We’ll handle the rest.
Step 4: Finalize Cake & Return Gifts (Day 4-5)
Cakes are often the centerpiece of a child’s party, so make sure it’s photo-ready and child-safe.
Cake Checklist:
- Match the theme (custom fondant or photo cakes)
- Confirm allergies (eggless, nut-free, etc.)
- Add custom toppers with child’s name + age
Return Gift Checklist:
- Theme-linked (craft kits, puzzles, stationery sets)
- Age-appropriate
- Fun + useful
- Packaged with “Thank You” tags or stickers
Step 5: Plan Activities + Food (Day 6)
Kids get bored, fast. The party will feel 10x smoother if you’ve got structured fun built in.
Quick Activity Ideas:
- Magic show (20-30 mins)
- Tattoo artist / nail art corner
- Soft play rental for toddlers
- Pass-the-parcel with music
- DIY craft corner (for home parties)
Food Tips:
- Kids love finger food (mini pizzas, nuggets, fruit cups, cupcakes)
- Parents prefer light chaat, sandwiches, tea-coffee
- Avoid anything messy or spicy
Step 6: Send Out Invites & Confirm Logistics (Day 7-8)
Skip the print cards, go fully digital.
- Use Canva or WhatsApp templates
- Include date, time, theme, location, dress code
- Share Google Maps + parking details
- Ask for RSVPs by Day 9
Confirm:
- Decor arrival time
- Vendor entry permits (if in society)
- Power supply (especially for sound, fans, lights)
FunQro Bonus: We’ll send you ready-to-share WhatsApp invites, already themed and branded.
Step 7: Assign Someone to Capture It All (Day 9)
Don’t let the day pass by in a blur. Either:
- Hire a photographer (ideal for 1st birthdays or milestone years)
- Ask a family member to take phone videos + candid photos
- Set up a “selfie zone” for guests
Pro-Tip:
Place the cake-cutting table near the best-lit part of the room or near a window for natural light.
Step 8: Party Day = Enjoy (Day 10)
Final checks:
- Cake arrived on time?
- Vendors on-site?
- Activities lined up?
- Playlist queued?
- Water + tissue + dustbin near cake area?
And then… RELAX. Your child’s smile is what this is all about.
| Day | Task |
|---|---|
| 1 | Guest list + budget |
| 2 | Theme selection |
| 3 | Book decor partner |
| 4–5 | Cake + return gifts |
| 6 | Activities + food |
| 7–8 | Invites + logistics |
| 9 | Photography setup |
| 10 | Party time |
FunQro Can Plan the Whole Thing in Just 2 Calls
No time to juggle cake, vendors, activities, and decor?
Let FunQro’s express birthday planning service do it all for you, even if you contact us 5 days before the big day.
📞 Call us at +91 98673 70267 / +91 8433661390
💬 Tap to WhatsApp Us
🎈 Get a customized birthday plan in under 30 minutes.
